Secretary Receptionist

Secretary Receptionist - Job representing image
Our client urgently requires a Secretary Receptionist for a local company in Northampton. Hours are Monday to Friday (phone number removed)pm. Job Purpose To greet and announce visitors and provide secretarial and administrative support to the team within the office. PRINCIPAL DUTIES AND RESPONSIBILITIES  Man reception desk, greet clients/visitors.  Answer telephone and direct calls appropriately, take messages.  Dealing with telephone and email/website enquiries, including online chat.  Copy typing of correspondence and documents, presentations, reports.  Generating letters from client database.  Scanning of email attachments.  Generating out-going emails.  Monitoring incoming emails, storing on network and distributing to staff.  Logging and distributing incoming post when required.  Preparing and franking outgoing post.  Operate a variety of standard office machines, including a personal computer plus a variety of computer software, phone, fax, calculator, shredding, photocopy and franking machines.  Photocopying, binding documents.  Make tea and coffee for visitors.  Maintain spreadsheets and databases.  Booking meeting rooms.  Keeping diaries and making appointment.  Arranging meetings, taking minutes and keeping notes when required.  Arranging travel, accommodation and staff entertainment.  Maintaining books and records spreadsheet and ensuring its accuracy.  Logging books and records received/returned to/from client.  Chasing clients to collect records.  Chasing clients to bring records in.  Sending out personal tax return reminders.  Monitoring receipt of signed copies of tax returns/accounts.  Monitoring client approval of draft accounts.  Assisting Office Manager with generating reports, spreadsheets , updating databases and other duties as required.  Create Powerpoint presentations for seminars.  Arrange internal courses, produce course notes.  Sorting filing into client and file order ready for filing.  Filing and maintenance of filing folder and slings.  Any other duties which may be reasonably required. Fox Resourcing is acting as an Employment Agency in relation to this vacancy. Data Protection Notice Fox Resourcing and Recruitment will use the information given on your application for recruitment and selection, human resource management and for employment and business purposes in respect of successful candidates. The information you give us will be kept confidential and your personal information will not be disclosed to third parties without your prior consent except where necessary to confirm factual information provided by you, to provide services in respect of your employment (such as payroll services) and in compiling anonymous statistical data required to be submitted to Government agencies. Fox Resourcing & Recruitment uses procedures and technologies to maintain the security, integrity and confidentiality of all personal data from the point of collection to the point of destruction. You have a statutory right to request details of your personal data which Fox Resourcing & Recruitment holds and we will correct and update the same from time to time as notified by you. Candidate Declaration By submitting my application I agree to the use of my information as outlined in the above statement. I confirm that to the best of my knowledge the information I have provided is correct and true. I realise that if it is found that I have deliberately given false or misleading information I may be disqualified from further consideration or, if appointed, may be summarily dismissed
No specific preference
No specific preference
No specific preference
££18000 - £20000/annu
Northampton, Northamptonshire, United Kingdom