Our client urgently requires a Secretary Receptionist for a local company in Northampton.
Hours are Monday to Friday (phone number removed)pm.
To greet and announce visitors and provide secretarial and administrative support to
the team within the office.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Man reception desk, greet clients/visitors.
Answer telephone and direct calls appropriately, take messages.
Dealing with telephone and email/website enquiries, including online chat.
Copy typing of correspondence and documents, presentations, reports.
Generating letters from client database.
Scanning of email attachments.
Generating out-going emails.
Monitoring incoming emails, storing on network and distributing to staff.
Logging and distributing incoming post when required.
Preparing and franking outgoing post.
Operate a variety of standard office machines, including a personal computer plus a variety of computer software, phone, fax, calculator, shredding, photocopy and franking machines.
Photocopying, binding documents.
Make tea and coffee for visitors.
Maintain spreadsheets and databases.
Booking meeting rooms.
Keeping diaries and making appointment.
Arranging meetings, taking minutes and keeping notes when required.
Arranging travel, accommodation and staff entertainment.
Maintaining books and records spreadsheet and ensuring its accuracy.
Logging books and records received/returned to/from client.
Chasing clients to collect records.
Chasing clients to bring records in.
Sending out personal tax return reminders.
Monitoring receipt of signed copies of tax returns/accounts.
Monitoring client approval of draft accounts.
Assisting Office Manager with generating reports, spreadsheets , updating databases and other duties as required.
Create Powerpoint presentations for seminars.
Arrange internal courses, produce course notes.
Sorting filing into client and file order ready for filing.
Filing and maintenance of filing folder and slings.
Any other duties which may be reasonably required.
Fox Resourcing is acting as an Employment Agency in relation to this vacancy.
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